What document is a prerequisite for posting in procurement management?

A purchase requisition is a fundamental document in procurement management as it initiates the purchasing process within an organization. It serves as an internal request to procure goods or services and outlines what is needed, the quantity, and sometimes the desired delivery time. This document is essential for controlling procurement budgets, managing supplier relationships, and ensuring that the procurement activities align with organizational needs.

Once a purchase requisition is created and approved, it can lead to the generation of a purchase order, which is the document that formally transacts with the vendor. Without a purchase requisition, there would be no clear record of the need for goods or services and no formal approval to proceed with purchasing actions, which could lead to inefficiencies or unauthorized purchases.

In contrast, other documents such as a sales order, delivery note, and inventory report do not serve as prerequisites for initiating procurement activities. A sales order pertains to sales transactions rather than procurement, a delivery note confirms receipt of goods and does not initiate purchasing, and an inventory report provides insights into stock levels but does not formally request procurement action. Thus, the purchase requisition stands out as the essential precursor document in procurement management.